17 December 2017

Setting Goals with your Filofax by Laurie

Reader Robbiegirl recently posted a comment asking for tips on using a Filofax for goal setting and time management. Since goal setting is one of my favorite topics, I thought I'd write a post about how to specifically use your Filofax for setting and tracking goals.

Awhile back on Plannerisms I wrote a post about using your planner to set and track goals, and mentioned some ways to use Filofax for this. (Click here to see the post.) I found the article linked in that post very enlightening.

So, the thing about goals is it's not enough just to set them. Don't get me wrong, goal setting is extremely important. But it's just the beginning.

1. Goal or Resolution? First, let's talk about the difference between a goal and a resolution. In her book The Happiness Project, Gretchen Rubin cleared up the whole issue for me by pointing out that a Goal has a definitive end. Her example was, your goal might be to run a marathon. You train for the marathon, then on race day you run it, and it's finished. But if your goal is to exercise regularly for health and fitness, that's a Resolution.  That's never going to end. It will be a life-long endeavor. But you can create goals from your resolutions. For example, a goal could be to exercise 4 times per week.

2. Set your goals.  This means, really think about what you want your goals to be. What do you want the end result to be?  Write down what you want to accomplish, and crucially, by WHEN. Give yourself a deadline, whether actual or artificial.

3. Set milestones. Milestones are steps along the way to allow you to monitor your progress. Most goals are big, multi-faceted things that need to be broken down into tasks. Look at your Goal, and think about all the steps that need to happen to reach the end. Write down each step, and think about how long it will take you to reach that step.  From this timeline you can set your monthly and weekly goals and tasks. What do you need to do each week to continue your progress toward your goals?

*4. Record your progress.  This is a step many people miss when working toward their goals. In the article I linked above, one of the most important points was to record your progress. Did you complete your weekly and monthly goals? Have you done those tasks related to your goals?  Make sure you write down what you accomplished, and what you didn't, so that at all times you know what you still need to do to reach your goal.

*5. Evaluate your progress!  This is a step very few people do! Yet, it is crucial for successfully reaching your goals. After you record your progress toward your goals, evaluate what worked well and what didn't. If you didn't reach your weekly or monthly milestones, why not? Did something unexpected come up that took up your time (such as an illness or urgent project?)  If you did reach your milestones, celebrate! Make sure you write down what worked well so you can replicate it!

6. Adjust your goals. This is yet another step that many people don't do. As you work through your goals, continue to adjust them to suit your needs. You may find as you go along that a goal may need a longer timeline than you have allotted, so you can adjust your timeline accordingly. You may discover that there are things that need to happen first before you can progress, so you can work those tasks into your timeline. You may find that some of your milestones need to be changed. You might even find that a goal you set awhile back is no longer relevant and can be eliminated.

7. Celebrate your success!  Reward yourself along the way for reaching your milestones, and make sure to celebrate the completion of your goal!

A Filofax is an excellent tool to help you reach your goals. You can use a Filofax in almost endless ways to help you along the way.  Here are some ideas:

Create a GOAL section.  Whatever your goal is, dedicate a section to it. Here you can list your monthly and weekly goals, and evaluate them.  You can collect information that will help you reach your goal.  You can even write inspirational quotes to help keep you motivated.  Or, you could even dedicate an entire Filofax to your goal. This works well for exercise or specific projects.  If you do use a separate, designated Filofax, make sure you open the book often! You may find you look at goals more often in your everyday, constant-use Filofax.

Visual reminders everywhere.  Put reminders of your goals everywhere you look. Have a page you like to look at in the very front of your Filofax so you see your goal every time you open your binder. This can be a photo (like Femke's photo of herself running a 5k, which she would like to do again), a motivational statement, or a countdown ("only 5 more pounds to go!").  I like to write my goals on my weekly diary pages so they are in front of me all the time.  Write or stick reminders of your goals on your pagemarker. Your goals will stay at the front of your mind if you see them frequently.

Record your progress.  This is where a Filofax can be especially useful in goal setting and achievement, because of the ability to add in any pages you want. You can use your Filofax to record your progress toward your goal in numerous ways.  Use graph paper to make charts or total up figures (such as money saved, miles run, pounds lost, etc).  Use notes paper to write lists of accomplishments. On your diary pages, write your daily and weekly goals and check them off as you finish them to get a real sense of accomplishment!

Write evaluations in your Filofax!  These can go in your Goals section, or you can put pages into your weekly or monthly section to keep a chronological record of your progress. You might designate a specific color of paper to write your goals progress and evaluations on so you can find and reference them easily.  Write reminders in your diary pages of when it's time to write your weekly, mid-month and/ or monthly reviews. Then on your designated pages write what worked well and what didn't, what needs to be continued and what, if anything, can be eliminated.  Remember to record your successes and your pitfalls! Both will help you work out a plan forward.

Rewards in your Filofax. How will you reward yourself when you reach your goal? Will you take a trip? Have a party? Buy yourself a new wardrobe of clothes in your new smaller size?  Write your reward, plan your party or list your dream clothes in your Filofax. Don't forget to give yourself smaller rewards for reaching benchmarks along the way: after you've consistently completed your weekly goals you might buy yourself a new book, go see a movie or even splurge on a new Filofax! ;D

Your Filofax can be a wonderful motivational tool. How do you use your Filofax to help you reach your goals?

16 December 2017

Web Finds 16 December 2017

So I hope you have had a good week

So now it is time to enjoy a few blog posts from around the internet, so grab a drink and make yourself for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 9 December 2017
  2. A5 Hole Spacing - Variants
  3. Organiser Routines
  4. Free For All Tuesday No. 358
  5. Web Finds - 12 December 2017
  6. Hole Punches
  7. Gillio A5 Address Book
  8. Free For All Friday No. 474
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Restock: slim Compagnas! - Blog | Gillio
  2. Filofax Finsbury Setup - Sam Alderson
  3. 8 Diary And Journal Suggestions for 2018 - Typecast
  4. Work Planner - Tales From A Polk County Girl
  5. Time management Monday: Seeing the Big Picture - Quo Vadis Blog
  6. FREE Week on 2 Pages for 2018 - Planner Fun
  7. Free Christmas Planner To Prepare For a Wonderful Holiday Season - Wendaful
  8. Santa’s Sleigh List – 2017 Holiday Gift Ideas - Lil Divette
  9. The Ultimate Gift Guide For The Stationery Lover - Typecast
  10. Speakers' Corner Saturday - 413 - Filomaniac
  11. GTD Tips for Getting Your Inbox to Zero - Getting Things Done
  12. The Planner Girl’s Gift Guide - Day Designer 
  13. What I Do & Don’t Do in My Planner - Tales From A Polk County Girl
  14. 3 Ways to Make the Most of Your Time During the Holiday Rush - FranklinPlannerTalk
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post
And have you tried reading one of my Flipboard magazines yet? It works great on a tablet or smart phone, but you can view them on a desktop machine as well. Be sure to Follow the ones you like and you will get notifications when I update them.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.


15 December 2017

Free For All Friday No. 474

I have recently been experimenting with a Leuchtturm1917 bound monthly planner and notebook as a planner. I can very easily carry it around or use at my desk.

You can see a video of the planner here.

Using a totally different layout and format has reinforced my thoughts on why I use the layout and type of organiser that I do.  I don’t dislike the Leuchtturm1917 planner, I just don’t find it caters for my exact needs, and without the flexibility of rings you can't change the contents.

Do you ever try other formats/layouts and then come back to the one you have been using for some time?

However it is Friday so do feel free to discuss anything else organiser related. Have a great weekend.

14 December 2017

Gillio A5 Address Book

I was chatting on Facebook with Tom Van Haelen of Gillio fame about a week ago, we discussed various topics as always. In our chat he shared a link with me for a 'Gillio Address Book'

From the pictures as you can see I wasn't exactly sure what size it was. Tom confirmed it was A5 size and then I remembered it. There used to be a 4 ring Gillio Amica as well, but it is no longer on the website.

Whilst it looks like a 6 ring A5, but with only 4 rings, the spacing is slightly different. Please refer back to my post from earlier this week for the details on 4 ring European A5 ring spacing. So now you know why that post was written!

So now you are aware of the difference, let us continue. Tom offered to send me one to review and I jumped at the chance. Let us look at it in detail.


The Compact A5 as I have christened it is currently only available in Dark Brown Epoca leather, which I really like. Soft to touch and it has a lovely texture to it.

You will notice that there is no clasp on it.

Opening it up you might also notice that there is no pen loop either. But I have solved that small detail as you will see later.

The covers are quite stiff but it lays nice and flat.

The front inside cover has a large secretarial flap pocket a half height pocket with a business card pocket on the front of that. Therefore you can carry essential paperwork easily.

The light brown on the rear inside cover and also visible on the front inside cover is some sort of textured leather or artificial leather (I'm not 100% sure). They use the same material on the rear inside cover of the Mia Cara organiser section. If you have ever seen one of them you will know what it is like. I quite like the contrast it doesn't detract from the function or appeal of the organiser/binder.

The rings are European A5 spacing with an internal diameter of 19mm.

The narrow leather fly leaf slots in between the edge of the secretarial pocket and the ring mechanism, so if you were writing on the left and page there wouldn't be a bump on that edge

It came with these address book inserts with A-Z tabs, each page has a plastic covering to it.

This is a close up of the front inside cover.

Comparison to the A5 Mia Cara Organiser Section.

Having commented previously about the size of the A5 organiser section being too narrow, I think I have solved the reason why... The Mia Cara organiser section and this Address Book were made with the same templates... same height and same overall width. But the Mia Cara is fitted with normal A5 rings but 25mm in internal diameter. The Address book therefore with only 19mm rings seems to be the correct size for true A5 size inserts.

Because of the extra thickness due to the larger rings. That also makes the Mia Cara cover narrower when closed.

Not easy to spot from this photograph but the Address Book is not as thick as the A5 Mia Cara organiser section. Naturally as the two are the same height, the Address Book does fit the Mia Cara outer jacket perfectly.

Having solved that long standing A5 Mia Cara mystery (hooray!!!!!!), let us move on to how I will be able to use the Address Book as a Compact A5 organiser.

Using the A5 Address Book as an A5 Organiser. 

With the slightly different ring spacing, I had to use my adjustable punch as shown below. I was able to set it up to the correct hole spacing. I could have not punched holes 2 and 5 but chose to leave those in as reference points to get the spacing correct.

It took a bit of trial and error, but in the end I was able to take an already punched A5 insert and create the slotted holes to allow for the different spacing.

Alternatively I could just punch the inserts with the adjustable punch and I would have the correctly spaced round holes for this organiser. Not interchangeable but at this point I wasn't too concerned about that.

Additionally the all the A5 inserts sold by Gillio and other suppliers under the 'Euro-Time' branding have slotted holes, so they will fit either the A5 European 4 ring system or the conventional A5 6 ring system.

I decided to print off a set of Philofaxy diary inserts for 2018, I was able to get a full year of week on two pages, and a year of month on one page in the rings with plenty of capacity to spare.

My trusty Enhanced Time Manager inserts that I've been using for many years. I've also printed off some lined paper and simple to-do lists.

I punched an A5 Filofax Flex pen loop to have slotted holes and that solved the lack of a pen loop perfectly.

The pen sits close to the edge of the pages but well within the outside edge of the Compact organiser. I used some 3M Post It index tabs on some card stock to create a divider/today marker and the edge of these tabs is also well within the edge of the organiser too.

Having got to like Compact A5 organisers over a year ago after reviewing the Filofax Compact A5 Heritage model with just 16mm ring this Gillio A5 with 19 mm rings is a great size.

I'm looking forward to trying this out over the coming months.

Thank you to Tom and the team at Gillio for supplying the review sample 'Address Book'

Further information: 

Gillio - IIC bvba
Rollebaan 47a
1640 Sint-Genesius-Rode
+32 (0)2 380 63 19

Email: info@gillio.be
Website: http://www.gillio.be
Facebook page: Gillio Firenze
Facebook groupGillio Firenze
Instagram: @GillioFirenze

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